August 19, 2026

6:30 PM, Main Office Conf Room, Chaska HS

Great meeting! As discussed, here are the action items, meeting dates and things to look for in the 2026-27 school year.

1. New Board Members: Congrats and thanks for stepping up!

   • President ~ Jessica Cummings

   • Vice President ~ Donita Stusse

   • Secretary ~ David Johansson

   • Treasurer ~ Adam Cummings

2. New Coordinator Members: Congrats and thanks for stepping up!

   • Concessions Coordinator ~ Carrie Johansson

   • Concessions Coordinator ~ Jason Lubs

3. New Debit Card holders

   • Jessica Cummings

   • Carrie Johansson

   • Jason Lubs

   • Adam Cummings (current)

4. Monthly Meetings

   • First Wednesday of the month at 6pm (60 minutes)

   • Next meeting: 02 September

     • in person

     • Chaska High School

     • Conference Room (room #113 vicinity Purple house)

   • Going Forward:

     • Virtual / in-person to be decided

     • Proposed "new business" for 02SEP meeting to decide how we proceed for the remainder of 2026-27 academic year

5. [task to all] Booster Mission Statement

   • Come to next meeting with "draft" mission statement 

   • 5 "Ws" (who [we are] / what [we do] / where [we invest our funds] / when [year-round] / why [ie. to elevate the Hawk experience]) 

6. [task to Board Members] Duties & Responsibilities; come to meeting with initial DRAFT 

   • President 

   • Vice President

   • Secretary

   • Treasurer

   • Execute Board Member (ie media / website / school interface as voting member)

7. [task to Carrie and Jason] Signatories for the Account [to spend money]: connect with Adam this month to get on the signature card for deposits/cash withdrawals/debit card etc.

   • Carrie Johansson ~ $12.5k starting for 2026-27 with freedom to invest where needed now

   • Jason Lubs

8. Basic needs to get fall season up and going; suspense 02 September provide feedback 

   • [task to all] Price Checks for Concessions

     • Establish cost structure for candy / soda / hamburgers / popcorn, etc.

     • Validate list of vendors to source (Performance Foods / Amazon / Costco / Sam's Club etc.)

     • Proposed margins to achieve for 2026-27 season

   • [task to Adam & Carrie] Customer Checkout Requirements

     • 4ea Serviceable iPADS Required (create work-orders for broken kiosks)

     • 2ea Pucks (that can be pushed as satellite POS devices at football games)

     • SQUARE "nice to haves" 

       1. "Meal Deal" hot buttons (burger / soda / chips)

       2. "Other" hot buttons (as determined by Board)

       3. Ability for Carrie / Jason / Adam to edit SQUARE functionality

     • [task to Katie] Signage for each check out (POS / Cash)

     • Tents for sales points away from hardstand (with CASH / POS signage hanging from awning for quick reference)

   • [task to David] Facility walkthroughs

     • Volleyball Concession Stand

       4. complete as of 18AUG

       5. Jason inputting workorder for fridge repair (coke cooler)

     • Football Concession Stand

       1. complete as of 18AUG

       2. Freezer in-operable; need to schedule this for disposal (deemed not worth fixing at today's meeting)

       3. Potential to cross-level fridge from Soccer Stadium to the freezer space (due out this coming weekend)

       4. Perform maintenance check/service on popcorn machine (scheduled for this weekend)

       5. Coordinate grill for delivery to stadium NLT 02 September (will conduct final system checks for lava rocks, propane tanks etc.)

     • Soccer Concession Stand Booster Divest

       1. Assess equipment to be consolidated vs. donated to Soccer team

       2. Items deemed serviceable and needed will be programmed for reallocation to Football/Volleyball (ie fridge / cabinets)

       3. Remaining items divested from Booster span of control 

9. New Student Night

   • [task to David] provide 45-60 second elevator speech on behalf of the Hawk Boosters with following themes/message

     • Looking for 10 new "Leads" 

     • What the Boosters do for you "how we plow back into Hawk programs"

     • Opportunities for clubs/programs to "ask for funding" at our monthly meetings (first 5-7 minutes this will be added to our standing agenda)

   • Have a table setup for event to allow Clubs or Leads to sign up / ask questions following event

10. Media / Design

    • [task to Adam] establish Google Workspace for Board Members

      • Enable uniform email platform for Booster members

      • Enable messaging platform for virtual meetings (ie MS Teams)

    • [task to Katie] Draft Lead Volunteer / Booster Board Apparel (ie polo / pull-over / hoodie)

      • Intent is to push swag to those that are leaning into the program

      • Work with Donita on color / design options

      • Identify vendor(s) to work with for custom prints/embrodery   

11. Faculty / School District employee "Hawk Shop" discount

    • Employee id required to receive discount

    • Advertise on "Staff Weekly" to get message out to teachers / coaches etc.

    • [task to all] Discount percentage to be determined at next meeting 

    Adjourn: 7:35 pm