Upcoming Meetings
The Chaska High School Hawks Booster Board meets the first Monday of each month at 6:30pm in the Main Office Conference Room at Chaska High School.
2025-2026 Meeting schedule
Meetings are held the first Monday of every month at 6:30pm in the Office Conference Room. Times and Dates are subject to change. Contact a board member for confirmation.
Meeting Minutes
Date: Monday, February 9, 2026
Time: 6:30 pm
District Rep: Anita Woodrow, Athletics Director
Members in Attendance:
Jason Trauger, Vice President
Adam Cummings, Treasurer/Webmaster
Jess Cummings, Communications/Pass Packages
Donita Stusse, Hawk Shop
Presenters: Track & Field - Liv Kressler & Dane & Josh (Pole Vaulters)
Need help with funding either renting poles for a season or help with buying poles…poles can last quite a long time as long as they are well cared for. Donita motioned $5000 towards purchase poles, Michelle second. Motion passed. Plus an additional $200 for presenting, for a total of $5200.
Opens Items:
Spirit Award applications - Judges finalized - Jason, Jess, Adam (only members without seniors this year)
Financials - Adam:
Accounts are looking good. Available funds - $48,000 (estimate) Still waiting on a few checks to be paid through the bank. Senior Party check will be delivered this week to the Activities Office.
Hawk Shop - Donita:
New merch is selling very well, Donita would like to do 2 tshirts for the spring. Donita is training someone to work 2 times a month…would like to give them volunteers hours.
Communications - Jess:
Working on getting better at getting things sent to Cindy for the Hawks Nest each week, and getting Instagram posts up the week before each meeting.
Will work on a timeline for putting the Jersey Mike’s fundraiser post out as well. Print out and hang up at concessions/Hawk Shop.
Web Page Updates - Adam:
No updates at this time.
School Updates - Anita:
Boys basketball could possibly host play off game. No nordic qualifiers. Dance competed well in a tough section. Girls hockey finished up season this past Friday night. Boys hockey will seed on Sunday after the final 2 games of the season this week. Wrestling team and individual sections coming up quick. Gymnastics has their section meet this weekend.
New Business:
Need new people to help fill open positions. Need to think of ways to bring more people in to help.
Adjourn: 7:35 pm
January 14, 2026
6:30 PM, Main Office Conf Room, Chaska HS
6:30 – Call to order
In attendance: Ed, Adam, Jesse, Jason, Anita, Donita, Lexi (jason left at 7:20)
Open Items
Spirit Award applications - went over and amended the current questions . Changing name to “Chaska Boosters Spirit of Service Award”
Chaska Bash attendees - Sat Feb 21st -
Talked about possible booster fundraiser at Jersey Mikes thurs feb 26th - start promoting a few days in advance
Possible fundraiser at Omni Brewing
Financials - Adam
Monthly report review
Available funds - doing well - went over earmarked items for the rest
Incoming requests
Lexi signed form for banks so Pitt
Concessions – Lexi
Winter Leads signup openings
Hawk Shop – Donita
Inventory and orders
Communication - Jess
Social media updates
Instagram accounts
Hawks Nest updates
Web Page Updates – Adam
School Update - Anita/Paige
Winter sports and activities update
Chan game is on Feb 2nd
Went over probability of sections
New Business
Jersey Mike’s night
February 19 or 26 - mentioned up above
Promotion:
Social media
Hawks Nest
Team booster clubs
PTO?
Omni Brewing - Monday Community Day - mentioned above
Where to store “Paint the Hawk” stuff after Michelle leaves - in the green shed!
Adjourn at 7:45pm
Date: Monday, December 8, 2025
Start Time: 6:30 pm
District Rep:
Members in Attendance: (Weather and Orchestra Concert made attending tricky)
Ed O’Connor - President
Adam Cummings - Treasurer, Webmaster
Jess Cummings - Communications, Pass Packages
Jason Trauger - Vice President
Special Guests: CHS Theatre Department…in order due make the musical work had to bring in a rental to make all of the technical things to work. Looking for a new counsel….need to replace the current one…prices starting around $10,000. Current board is too old to be upgraded..was purchased 10-15 years ago. Using the company ETC, they are the top company for theater production…used in Broadways shows. We’ll get more information about pricing and what needs are in the near future.
Open Items:
Financials - Adam:
Still in a good place financially. Need to pay out to theater.
Memberships - Jess:
No new memberships. Will have Adam pay what is owed to Paige/Activities Office for passes.
Concessions - Lexi:
Paid licensing fee $700
Hawk Shop - Donita:
Open tues/thurs nights
Jason will reach out about opening during that time.
Communications - Jess:
Anyone need anything specific put into the Hawk Nest?
Website - Adam:
School Updates:
New Items: Fundraising ideas for us….penny drive, golf tournament, restaurant night, trivia night
End Time: 7:16pm
Next meeting: Monday, January 12, 2026 @ 6:30 pm
November 10, 2025
6:30 PM, Main Office Conf Room, Chaska HS
In attendance: Ed, Donita, Lexi, Adam, Anita
6:30 – Call to order
Open Items
Lexi - Spotlight at the Bank - QR code to website & donations. Donita will come up with a giveaway
Financials - Adam
Monthly report review
Available funds - doing well - able to support arts/activities if requested.
Discussed payouts for volunteers
Incoming requests:
Chaska Bash - moving to Feb 21. Will send them the earmarked $5K.
Legal things to take care of: taxes done. Paperwork to change banking signatories.
Memberships – Jess - no updates
Concessions – Lexi
Football:
Grill storage - has Jeff moved the grill to his home? Yes, he picked it up today.
Sign up Genius - Winter season
Change closing time on 12/2 to 8pm.
Got sent out
Hawk Shop – Donita
Inventory and recent orders - ordered a couple sweatshirts, ornaments, etc.
Wants purple sweatshirt for kids and purple adult t-shirt
Winter hours - fall musical and concert dates? Will try to stick to basketball schedule
Wednesday openings by Michelle - can open occasionally during the day
Communication - Jess
Social media updates
Instagram accounts - concession thanks and signups going out tomorrow
Hawks Nest updates
Web Page Updates – Adam
Online shopping functionality
Application for rental space - update - will get basic functionality online
Paint the Town - QR code - will get that done
Meeting schedule - getting it updated for the rest of the year
News
Squarespace emails
School Update - Anita/Paige
Winter sports and activities update
1 swimmer advanced to state - we have the hardest division
Dance, alpine, nordic, gymnastics, girls bball starting up. Hockey is also ramping up
Referendum passing means: can keep all 3 activities/athletic directors
New Business
Chaska Bash
board member recruitment
Adjourn at 8:00
Donita Left at 7:30
In attendance: Ed, Adam, Jess, Lexi, Donita, Jason, Chris (LAX headcoach) - Mason and Finley - LAX players , Anita
September 16, 2025
6:30 PM, Main Office Conf Room, Chaska HS
6:30 – Call to order
Lacrosse presentation - mentioned the number of kids that are feeding into Chaska HS vs the other schools. Desperately need uniforms for JV/B
Mason and Finley spoke to how the ill fitting jersey affects play
Sticks get snagged in the jersey
Growth in the program is huge
For 38 jerseys (home & away) + shorts = $3990
Jason made a motion for $2k, Lexi seconds, motion passes
Open Items
Hockey request from the hockey booster president
Fog machine and light install is a no go - CCC said no
For the wi-fi extender - needs to be tabled - waiting on more behind the scenes info -
We do not provide fund for shirts to give away
Financials - Adam
Monthly report review
Current balance - net available: $24093.55 at the end of September
Sitting at a good place
Available funds
We have had some big earnings in the beginning of Oct so probably closer to $30k
Talked about paying groups $200 to come in and present about their club.
Memberships – Jess
Sold 4 more memberships since last meeting
40 sold so far this year! (up from 22 last year)
Concessions – Lexi and Jason
Football:
Chan game review - chan - have 2-4 more volunteers
Have sign up genius for help moving drinks
Have coke for football just delivered there
Get a second heavy duty card
Grill storage - store at Jeff’s
Most likely host on Saturday Oct 25th 3pm
Soccer
End of season / winterizing
Volleyball
Sign up Genius - Winter season
Hawk Shop – Donita
Inventory - it is low
Order 1 purple sweatshirt for kids
2 sweatshirts in 2 colors
Allocating $5k in inventory purchases. Jason motion, lexi second - motion passed
Order requests
Staffing and hours
Should pay volunteers
Communication - Jess
Social media updates
Separate Booster Club and Hawk Shop account
Hawks Nest updates
Web Page Updates – Adam
online shopping functionality
Talked about barcodes and getting a scanner
Application for rental space - Lexi will get that over to Adam to add to website
Paint the Town - QR code
School Update - Anita/Paige
October update - football sections on 25th
Small possibility of hosting volleyball on the 23rd
Girls tennis Miley advanced to final 4 in sections
Cross country will have advancements to sections
Gym floor will be repaired first week of november
New Business
Senior party request- amount will be $2026
Will send $2200 to boys LAX
Adjourn at 8:45pm
Booster Meeting 9/16/25
Attending: Ed, Jason, Lexi, Anita, Jess, Adam
Went over balance sheet and discussed what we have
Made a motion to remove Donita as secretary, it was done and approved (Jason motion, Jess seconded)
Made a motion to add Lexi Wagner as secretary, motion approved (Jason motioned, Jess seconded)
Went over the rest of the board positions
Budgeting and spending rules
When we vote on what is needed to purchase.
If the amount is above $1K and it is outside of earmark, must get board approval
Initiated by Jason, Jess seconded, motion passed
Discussed transparency on spending. Text treasurer on purchases so he is kept UTD on money inflow and outflow.
Memberships:
Numbers up from 22 pkgs to 35 pkgs. Sweet spot is Black Pkg.
Broke even on expenses vs packages sold
Decided to donate the rest of the leftover items for the staff monthly giveaways
Concessions
Discussed chic-fil-a and compared profit vs burgers. Will raise price next year.
Discussed the grill and possible issues. Will test again on Friday.
Hawkshop
Discussed her wants (sweatshirts and ornaments) and we countered with needs (t shirts)
Communications
Possibly need a second social media account to not be pushed down the algorithm.
Adam will connect with Donita on getting that set up
Will get list of meetings into Hawks Nest along with any open board/committee positions
Web Page
Passes online vs in person - just about split - got good feedback of online availability
Still working on online hawkshop
Talked about allowing outside groups like theater to use our ipads at their events. Testing with theater
Anita -
Working through scoreboard issues at various locations. Lots of money will be spent to fix these issues
Fall seasons are starting to wrap up.
Hired a new dance coach
Youth Bball tourneys - Caybba - 7&8th grade boys state tourney March14 & 15
Possibly run it ourselves
Adjourn at 8:30
Date: August 8, 2025
Start Time: 6:35 pm,
Members in Attendance:
Ed O’Connor - President
Jason Trauger - Vice President
Adam Cummings - Treasurer
Lexi Wagner - Concessions
Jess Cummings - Communications
Opened with talking about next booster meetings - switched to 2nd monday of the month
Jason not at Sept 5
Ed not at Oct 3
Jess not at Oct 19 and Oct 3 (can help set up)
Financials:
T-shirts paid
Profit and loss
Doing pretty good overall - can accommodate some donation requests
Simplified Square - created 3 different stores
Must switch locations - at the bottom -
Talked about how to set up the new iPads and if we needed more
Activity Passes - Jess:
6 sold so far. Gold being the most.
Concessions - Lexi:
Everything is going well - most things are ordered
Grill is repaired and ready to go.
Hawk Shop - Donita:
~2300 brought in for river city days including payouts
Get a bigger booth and have less volunteers
Necklace from Tyler - 12.95 cost per and sell for $20
Game day bibs - people asking for them
Hours next week - open house - 6-8 - Next Wednesday
Thursday open 4-6 and have a tent at football and table
Keep Hawk shop hours (Tu./Fr.i 5- 7)
T-shirts came in
AD’s met about Carver Junk - anyone who wants to apply for use of the hawk can and sell it
Open Items:
None
End Time: 7:50 pm
Date: July 15, 2025
Start Time: 7:00 pm, Schrams
Members in Attendance:
Ed O’Connor - President
Lexi Wagner - Concessions
Donita Stusse - Hawk Shop
Jeff and Dale
Concessions - Lexi:
State lacrosse review:
About $7,500 in sales
Staffing - one group cancelled last minute
We should set up concessions for two home track meets next year, keep it simple
Grill repair update - only paying for parts, probably around $100-$200, will replace front wheel
Freezer repair update - will be back in one-two weeks, cooling fan replaced, not covered by warranty
Chik-Fil-A: wants to partner at all sporting events, will charge $4.50 per sandwich, delivered. We can charge $7.00 for either a hamburger or sandwich
Lexi will look in to the cost of our own warming cabinet
Many overlapping soccer and volleyball games in the fall on the same dates/times
Football game volunteers:
Soccer is handling the Chan game
Dance will work the homecoming game
River City Days:
Can load in on the 24th - arrive by 5:00 pm if you can help
Hours:
Friday, 4-8
Saturday - 10-8
Sunday - 9-1 - can cart out at 1:00|
Tent needs to be fully weighted, we are borrowing sandbags. No stakes or bungee cords.
Donita needs to get cash
Jason to send out Sign up Genius for volunteers
Ed to call Southwest rental to see if they rent a storage box that locks, Lexi also may have one so that we lock things up at the event.
Financials:
Review financial report, discussed available funds, earmarked money for concessions
Open Items:
Voted for $250 for putting green sponsor for girls basketball/soccer golf tournament on 8/18, vote approved
Donita needs to order bumper stickers $500 to buy 1,000 bumper stickers
Ed - talk to Chaska Cubs about concessions at baseball games to share revenue from concessions
Jeff:
Can we share Canva accounts?
We should share art templates for consistency across teams and groups they provide a kit that chooses and ensures we all use the same colors, logos, social media should be more consistent
Jeff is willing to take on this project.
Jeff - recommends clearly defining all roles and responsibilities to help recruit board members. He was so impressed at the dedication of board members at lacrosse but members will burn out doing so many volunteer hours without more help.
Should promote meetings on Facebook and Instagram, Nextdoor
Hockey - 13 home games, $7 is average cost, need to attend 22 events to break even
Jeff wants to offer an exclusive apparel item for people who support the boosters
Idea - include "Hawks Cash" to be used at concessions, can be used to get people in the door to buy more
End Time: 7:38 pm